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Institutional Data Policy Training

Essential steps are being taken across the university to identify, locate, and protect our most valuable information assets. Information security policies, such as the Institutional Data policy and the Disclosure or Exposure of Personal Information policy, are being implemented to support the university’s teaching, research, and outreach missions while also protecting the privacy of university community members and clients.

The Institutional Data Policy Training began on October 1, 2007. This training module is a key component to understanding what is considered institutional data, how it is classified, and why your role in protecting it is important.

Items to Note

  1. Instructions for Enrolling in the Training
  2. Download Instructions for Enrolling in the Training
  3. Instructions for Accessing the Training
  4. Download Instructions for Accessing the Training
  5. Frequently Asked Questions
  6. Login to Training on Carmen (https://carmen.osu.edu)
  7. How do I verify that I completed the training?
  8. What to Do if You Need Help

Instructions for Enrolling in the Training

  1. Access Carmen at https://carmen.osu.edu and click the login button.
  2. Your Carmen My Home page will open. Click the Join link in the navigation bar.
  3. Scroll to the bottom of the Join instructions page and click on the Join link.
  4. Select the link for the Institutional Data Policy training course.
  5. Click on the Register button to enroll yourself in the selected course.
  6. Complete requested registration information and click on the Submit button. Note that fields marked with an * are required.
  7. Confirm your registration information and click on the Finish button.
  8. Click on the Done button.

Instructions for Accessing the Training

If you are a Med Center or College of Medicine staff member, your training is via NetLearning/CBLs. NetLearning can be accessed via to http://edr.medctr.ohio-state.edu/index.html.

Download instructions for accessing NetLearn and enrolling in a CBL module.

  1. Enroll in the training using the self-enroll instructions above.
  2. Login to Carmen (https://carmen.osu.edu/)
  3. Select the login button
  4. Enter your OSU Internet Username (lastname.#) and password, and click the “login” button.
  5. Your Carmen My Home page will open.
  6. Under My Courses, select the Student tab and click the + □ (box) next to Special. This will open the course list of courses.
  7. Select the □ (box) next to Offices of the CIO.
  8. Select the Institutional Data Policy Training link.
  9. Once you are in the course, follow the instructions in the What to Do box on the course home page.

If the Institutional Data Policy Training link is not available, please contact us.

How to Verify You Have Completed the Training

  1. Login to the Institutional Data Policy Training course within Carmen.
  2. Check your "Progress Report" in the right corner of the "Course Home" page.
  3. A check mark appears next to each of the mandatory items if you successfully completed them. For example, a check mark will be next to "Accept and submit Confidentiality agreement" if you successfully accepted and submitted the Institutional Data Usage Confidentiality Agreement.
  4. If you did not complete an item, return to the course content to access that item.

Need Help?